MCCS Introduces New Financial Processing Platform

Marine Corps Community Services (MCCS), the entity that oversees the Marine Corps Exchange (MCX), is going live with a new financial processing platform, Oracle Fusion. The tentative “go-live” date for the new system is Friday, June 25.

 

“The Oracle Fusion system will allow us to process vendor payments more accurately and efficiently, making MCCS easier for you to do business within the future,” said John Johnston, chief financial officer (CFO), Business and Support Services Division.

 

TRANSITION PERIOD

“A transition period from June 12 to June 25 will affect you, our vendors and contractors,” Johnston noted. “During this transition period from our existing processing platform to our new processing platform, the MCCS Shared Services Center (SSC) will not be able to process payments.

 

“Vendors and contractors should send invoices to your appropriate point of contact per the purchase order or your contract by June 4 to help ensure invoices can be processed before the cutoff date.”

 

Johnston said that Friday, June 11 is the last day MCCS will send an ACH payment or check using the legacy system for any invoice received and processed with a pay date of June 11 through July 5.

 

Invoices submitted after June 11 will be processed when the new processing platform is live.

 

“PATIENCE AND COOPERATION”

“We apologize for the inconvenience and appreciate your patience and cooperation as we move from our legacy processing to the new Oracle Fusion processing platform,” Johnston said.

 

“Should you have any questions, please direct them to your appropriate point of contact per the purchase order or your contract.”

 

FAQ for MCCS Vendors

This FAQ is provided as a follow up to the message from John Johnston, CFO, MCCS Business and Support, Global Business Services, sent May 24, 2021.  

As described in the May 24, 2021, message MCCS is going live with a new financial processing platform, Oracle Fusion. Our tentative “Go-Live” date for the new system is Friday, June 25, 2021.

A transition period from June 12 to June 25 will affect you, our vendors and contractors. During this transition period from our existing processing platform to our new processing platform, the MCCS Shared Services Center (SSC) will not be able to process payments.

 

Timeline

June 4 Vendors and contractors should send invoices to appropriate points of contact per their purchase order or contract by June 4 to  help ensure invoices can be processed before the June 11 cutoff date
June 11 The last day MCCS will send an ACH payment or check using the legacy system for invoices with a pay date of 11 June through 5 July
June 12 to 25 Transition period from existing processing platform to new processing platform. At this time, the MCCS Shared Services Center (SSC) will not be able to process payments.
June 25 Tentative “Go-Live” date for MCCS’s new financial processing platform, Oracle Fusion.
July 6 MCCS begins issuing payments from the new financial processing platform.

 

FAQ

  1. What can I do to ensure my invoices are paid by the due date?

Submit all invoices by June 4 to allow processing by June 11 (final check run out of legacy financial processing platform).

 

  1. Will my payments be impacted (late or delayed)?

If you submit your invoice by June 4, you may receive payment early since payments with a pay date between June 11 and July 5 will be issued on or before June 11. Any invoices not submitted by June 4 may be late or delayed until we go live in our new financial processing platform. The earliest possible date for the payment to be issued in the new financial processing platform will be July 6.

 

  1. What happens if my invoice arrives after June 4?

There is a strong possibility your invoice will not be processed in time to be issued on the June 11 check run. In that circumstance your invoice will be processed in the new financial processing platform, and the earliest possible date for the payment to be issued in the new financial processing platform will be July 6.

 

  1. When can I expect invoices submitted after cutoff to be paid?

Payments will be calculated based on your contract terms, but the earliest possible date for the payment to be issued in the new financial processing platform will be July 6.

  1. Will this cutover transition change my payment method?

No, you will receive payment in the same manner as before.

 

  1. Do I need to delay shipment of product or delay services to MCCS?

No, please do not stop shipping.

 

  1. Do I need to submit my invoice differently during this cutover transition to the new financial processing platform?

No, please continue to submit your invoices in the same manner, however, the invoice will not be processed until we go live with the system June 25.

 

  1. Do I need to submit my invoice differently with the new financial processing platform?

No, please continue to submit your invoices in the same manner stated in your contract terms.

 

 

Contact information:

For questions regarding… Contact …
Your contract Contracting officer or COR
A purchase order (PO) Procurement point of contact
Retail (MCX) vendors MCXCompliance@usmc-mccs.org
Issuance of payment The MCCS Shared Services Center at ssc.customersupport@usmc-mccs.org

 

 

 

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